Purchasing & Accounting Assistant (Bilingual English/Chinese)
We are a growing importer and distributor of OEM parts based in Yorba Linda, CA, seeking a dedicated and detail-oriented Purchasing & Accounting Assistant who is fluent in both English and Chinese. As a vital member of our team, you will play a key role in supporting purchasing, accounting, and cross-functional coordination, acting as the primary liaison between overseas vendors and internal teams to ensure smooth operations and effective communication.

Key Responsibilities:

Purchasing

• Manage communications with vendors, including requesting quotes, placing orders, and tracking shipments.
• Work directly with overseas suppliers, predominantly Chinese-speaking, to ensure accurate and timely processing of orders.
• Monitor inventory levels to anticipate purchasing needs and provide recommendations.
• Maintain detailed and organized records of purchase orders, supplier contracts, and pricing information.

Accounting

• Assist in processing accounts payable and accounts receivable.
• Reconcile invoices, purchase orders, and shipping receipts.
• Support accurate record-keeping and reporting for financial transactions.

Coordination & Communication

• Act as the primary liaison between overseas vendors and internal teams, including sales, customer service, and project management.
• Provide clear, timely updates on order status, production schedules, shipment timelines, and related issues.
• Collaborate with internal departments to resolve discrepancies, streamline processes, and ensure smooth day-to-day operations.
• Support the project manager by providing updates and guidance on procurement and vendor activities.

Qualifications:

• Bilingual proficiency in English and Chinese.
• 1-3 years of experience in purchasing, accounting, administrative roles, or equivalent.
• Exceptional organizational, multitasking, and time-management skills.
• Strong attention to detail and a commitment to accuracy.
• Excellent verbal and written communication skills with a focus on effective problem-solving and collaboration.
• Experience with international vendors or familiarity with Import/Export processes preferred.
• Proficiency with ERP systems (e.g., QuickBooks, SAP, or similar software).
• A motivated, eager-to-learn attitude - we are willing to train the right candidate who demonstrates potential, reliability, and a strong work ethic.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.